Registration

International Registration Plan

International Registration Plan (IRP) is a vehicle registration system for trucks and buses operating inter-jurisdictionally between Manitoba and other provinces or states throughout North America.

Skip to information on residency requirements, registering vehicles, new applications, renewing applications, amendments and additional information.

Vehicle eligibility

A vehicle is eligible for registration under IRP if the vehicle is intended for operation in two or more jurisdictions and meets at least one of the following conditions:

  • registered weight of 11,794 kg or more
  • three or more axles regardless of weight
  • in combination with a trailer or semi-trailer has a combined weight of 11,794 kg or more
  • has a regular bus route or buses used in the transportation of chartered parties
  • will be operating in a jurisdiction that requires IRP registration for a particular class or weight of vehicle

Vehicles with a registered weight of 11,794 kg or less are eligible for registration under IRP if they are intended for operation into or through jurisdictions where IRP registration is required at lower weight thresholds.

For further information on IRP and the application forms, see the Apportioned Vehicle Manual.

Residency requirements for a new fleet

The IRP Plan (305: Selection of Base Jurisdiction) outlines residency requirements. To establish residence in a member jurisdiction, an applicant must demonstrate to the satisfaction of the member jurisdiction at least three of the following:

  • if the applicant is an individual, that his or her driver’s license is issued by that jurisdiction
  • if the applicant is a corporation, that it is incorporated or registered to conduct business as a foreign corporation in that jurisdiction
  • if the applicant is a corporation, that the principal owner is a resident of that jurisdiction,
  • that the applicant’s federal income tax returns have been filed from an address in that jurisdiction
  • that the applicant has paid personal income taxes to that jurisdiction
  • that the applicant has paid real estate or personal property taxes to that jurisdiction
  • that the applicant receives utility bills in that jurisdiction in its name
  • that the applicant has a vehicle titled in that jurisdiction in its name
  • that other factors clearly evidence the applicant’s legal residence in that jurisdiction

In addition to Section 305 of the IRP Plan, we will accept the following:

  • Bank statement – A printed record of a bank account issued to the account holder. The customer may black out any personal financial information such as transaction amounts or account balances. The bank statement must show the bank’s logo. Bank statements must contain transactions performed within the past 90 days.
  • Cancelled cheque – A physical cheque or a printout of a scanned cheque (front and back) that has cleared the depositor’s account. If the cheque is scanned, the deposit date and bank transit information must be printed on the back of the scanned cheque.
  • Void cheque – A physical or electronic cheque with “VOID” written on the face of the cheque that cannot be deposited.
  • Utility bill – All pages of the bill must be included.
  • Employment confirmation.
  • Manitoba Health Card.
  • Residential lease.

Registering vehicles in IRP

Required documents

  • Proof of insurance showing current coverage for new vehicles (not required if added to an all vehicle policy)
  • Bill of sale (signed by both seller and buyer)
  • Valid Certificate of Inspection
  • New vehicle – NVIS (original document required)
  • Used vehicle – Manitoba Transfer of Ownership document (if purchased outside of Manitoba, provide a copy of out-of-province registration if available)

Additional supporting documents for specific scenarios

Registering a leased vehicle

  • Lease agreement (must indicate commencement date and length of term)
  • Legal name and address of lessor
  • Power of attorney from lessor – current and valid for Manitoba Public Insurance

Registering a vehicle leased to a third party

  • Lease agreement (must indicate commencement date and length of term)
  • Legal name and address of lessor
  • Power of attorney from lessor – current and valid for Manitoba Public Insurance
  • Authority to Register and Exclusive Use Agreement (all lessees listed and with signatures)

Registering a broker-owned vehicle (owner/operator)

  • Authority to Register and Exclusive Use Agreement (all owners listed and with signatures)
  • Driver license of all out-of-province owners

Registering a broker-owned vehicle (limited company)

  • Articles of incorporation (if not previously set up in MPI system)
  • Authority to Register and Exclusive Use Agreement (all owners listed and with signatures)

Registering a rebuilt vehicle (vehicle was rebuilt from salvage status)

  • Body Integrity Certificate (dated prior to the COI)

Registering vehicle purchased in the U.S.A.

  • New vehicle – Certificate of Origin
  • Used vehicle – Certificate of Title (both sides) signed by buyer and seller
  • Vehicle Import Form (K22 with 2 stamps)

Registering a lease buyout

  • Original lease
  • Original bill of sale (Used to confirm purchase price and to prove purchaser buying out the lease is the same as the lessee who originally leased the vehicle. The buyer and lessee must be the same person/company for a lease buy-out transaction. Amount and date of purchase on IRP application should match original bill of sale.)
  • Final bill of sale
  • Release letter
  • Power of attorney

New IRP applications

To register under IRP as a New Fleet, complete and sign these documents:

Drop off or mail the completed, signed applications and any required supporting documents to:

Manitoba Public Insurance
Commercial Vehicle Registration
Box 6300 - cityplace
100 - 234 Donald Street
Winnipeg, MB R3C 4A4

Payment and pickup of IRP credentials is only available at cityplace Service Centre, located at 234 Donald Street in Winnipeg.

Renew IRP applications

Renewal applications are mailed 60 days in advance of your effective date. Complete and sign your original IRP Prorate Fleet application and IRP Prorate Vehicle application. If you are adding any new units or changing ownership, include all required supporting documentation.

Drop off or mail these documents to:

Manitoba Public Insurance
Commercial Vehicle Registration
Box 6300 - cityplace
100 - 234 Donald Street
Winnipeg, MB R3C 4A4

Renewal payment and pickup of IRP credentials is available:

  • Outside Winnipeg, at Service Centres in Arborg, Beausejour, Brandon, Dauphin, Portage la Prairie, Selkirk, Steinbach, Thompson and Winkler. (This service is not available at claims centres in The Pas and Swan River.)
  • In Winnipeg at cityplace Service Centre, located at 234 Donald Street.

IRP amendments, additions and deletions

To apply for an amendment, addition or deletion of vehicles or fleets within IRP, complete

Then email, fax or mail your completed application and checklist to the Commercial Vehicle Registration office.

Email: IRP@mpi.mb.ca
Fax: 204-953-4998
Toll free fax: 1-866-798-1186

Upon receipt of your invoice, you can pick up and pay for your IRP credentials at any Service Centre in Manitoba. (Not available at Claim Centres in The Pas and Swan River.)

For more information

For more information, contact the Commercial Vehicle Registration Office at 204-985-7775 or toll-free at 1-866-798-1185, Monday to Friday 8:30 a.m. to 5 p.m.

Or download the following:

Frequently asked questions

Q
Are electronic versions of IRP credentials acceptable?

As of January 1, 2019, motor carriers will be allowed to carry their IRP cab cards and IFTA licences in electronic format. Motor carriers can choose to carry this documentation either in electronic or paper format in their vehicles.

The use of electronic images of IRP cab cards and IFTA licences will be accepted by all jurisdictions in the United States and Canada. Documentation shown in an electronic image must be accessible by computer, tablet, smart phone or other electronic device.

If you choose to maintain an electronic format of this documentation, it is strongly recommended that the document is saved as a file such as PDF, and stored on an electronic device for each vehicle. This approach enables you to have access to the documentation at any time, even when access to mobile and/or wireless service may be interrupted.

Regardless of the format (either electronic or paper), the document must be accurate, valid, legible, and be accessible on demand when requested by law enforcement. If you are unable to provide acceptable proof of credentials, you may be charged by law enforcement and required to purchase a permit to complete your trip.

Q
What is the Full Reciprocity Plan?

On January 1, 2015 Full Reciprocity Plan (FRP) went into effect. FRP will change the Plan to make the Plan more efficient, more equitable and more flexible for its member jurisdictions and registrants by granting full reciprocity for all apportioned vehicles in all member IRP jurisdictions and removing from the Plan any provisions related to estimated distance.

Benefits include

  • No more estimated distances – only actual distances.
  • Increased operational flexibility – cab cards show all jurisdictions and grant full reciprocity.
  • Reduced administration – no more add jurisdiction or permits for IRP vehicles.
  • Reduced operating costs – no more fees over 100 per cent due to estimating.

How it works

  • All jurisdictions will be displayed on the cab card. Carriers no longer need to select the jurisdictions they intend to operate in.
  • Registration fees will be based on your fleet’s actual distance for the reporting period. Estimating distances will no longer be necessary or allowed.
  • Add Jurisdiction supplements will be eliminated.
  • IRP registered vehicles will no longer require trip permits.
  • Carriers will be registered under the FRP rules when they renew with an effective date in calendar year 2015.
  • New carriers without any IRP history will pay fees based on the Manitoba Average Per Vehicle Distance Chart for the initial application.
Q
Does IRP apply to charter buses?

On Sept. 18, 2014, International Registration Plan (IRP) jurisdictions voted in favour of amending the definition of Apportionable Vehicle in the Plan. As a result of the change to the IRP agreement, effective Jan. 1, 2016, all Charter Buses operating in an interprovincial and interstate manner are required to obtain IRP registration or purchase trip permits.

Carriers subject to this new requirement can register for IRP registration anytime during the 2015 calendar year but must be registered by Jan. 1, 2016 to continue to operate interjurisdictionally.

There are many benefits to this change, including:

  • registering once for all the jurisdictions
  • paying registration fees based on the distance operated in each jurisdiction
  • paying only to the base jurisdiction
  • requiring one license plate (or set of plates) and one cab card

For more information please call the Commercial Vehicles office at 204-985-7775 or 1-866-798-1185, or email IRP@mpi.mb.ca.

Q
How will fees be calculated if the carrier has no actual distance?

Registration fees for new fleets and renewals for fleets that did not accumulate any actual distance in the reporting period will be calculated using the Manitoba Average Per Vehicle Distance (APVD) chart for all jurisdictions.

Q
What is the Average Per Vehicle Distance chart and how often is it updated?

This chart is based on the average distance reported by vehicles registered in Manitoba for all IRP jurisdictions. This chart will be updated by March 31 each year.

Q
Can a new fleet use a combination of actual and estimated distances?

No, a new fleet can only use the Average Per Vehicle Distance chart to determine fees for all jurisdictions. IRP carriers will not estimate any distances.

Q
If the carrier only has actual distance in Manitoba in the reporting period, do they pay 100 per cent of Manitoba’s fees?

Yes.

Q
Will new fleets have their fees reconciled following their first year to reflect actual distances?

No, as with estimated distances prior to FRP, fees are not recalculated in the subsequent year. Under the FRP, a new registrant simply pays the fee shown on the APVD chart and in subsequent years pays on the basis of actual distance traveled in the reporting period.

Q
What is a cab card?

A cab card is a registration document issued by the base jurisdiction for a vehicle registered under IRP. The cab card identifies the vehicle, the base plate, and the carrying capacity within each jurisdiction where the vehicle is authorized to travel.

Q
What is an apportionable vehicle?

Apportionable vehicle means any power unit that is used or intended for use in two or more member jurisdictions, is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and

  • has two axles and a registered gross vehicle weight in excess of 11,794 kgs or 26,000 pounds, or
  • has three or more axles, regardless of weight, or
  • is used in combination, when the gross vehicle weight of such combination exceeds 11,794 kgs or 26,000 pounds.
Q
For carriers that operate only within Canada. Will it be necessary for my buses to get a U.S. DOT (Department of Transportation) number if all jurisdictions are on our cab cards?

No, a carrier only requires a DOT number if it operates in the U.S. Please note that IRP registration does not exempt carriers from obtaining any additional permits that may be required by a jurisdiction in which they are travelling in.

Q
Will carriers need additional insurance if they operate in all jurisdictions?

Insurance is issued separately from registration in IRP. In general, insurance premiums are determined by a carrier’s actual operation. However, if a carrier is changing their operations (such as the jurisdictions in which they operate), they will not need to add the jurisdiction to the cab card but may need to discuss the changes with their insurance provider.

Q
How do I register for IRP?

Contact us at 204-985-7775 or 1-866-798-1185, or email IRP@mpi.mb.ca.