International Registration Plan (IRP) is a vehicle registration system for trucks and buses operating inter-jurisdictionally between Manitoba and other provinces or states throughout North America.

Vehicle eligibility

A vehicle is eligible for registration under IRP if the vehicle is intended for operation in two or more jurisdictions and meets at least one of the following conditions:

  • registered weight of 11,794 kg or more
  • three or more axles regardless of weight
  • has a combined weight of 11,794 kg or more in combination with a trailer or semi-trailer
  • has a regular bus route or buses used in the transportation of chartered parties
  • will be operating in a jurisdiction that requires IRP registration for a particular class or weight of vehicle

Vehicles with a registered weight of 11,794 kg or less are eligible for registration under IRP if they are intended for operation into or through jurisdictions where IRP registration is required at lower weight thresholds.

For further information on IRP and the application forms, see the Apportioned Registration Manual.

New IRP Applications

New carriers can apply for an IRP account if they:

  • meet the Established Place of Business and Residency requirements
  • travel in Manitoba and in at least one other IRP member jurisdiction
  • operate one or more eligible vehicles

Established place of business and residency requirements

Section 305 of the IRP Plan requires carriers to maintain an Established Place of Business or Residence in the jurisdiction where they base plate.

Established Place of Business

This means a physical structure, located within the base jurisdiction that is owned, leased, or rented by the fleet registrant. This structure shall be designated by a street number or road location, be open during normal business hours, and have located within it:

  • the operational records of the fleet
  • one or more persons employed by the applicant or registrant on a permanent basis for the purpose of the general management of the registrant’s business, which includes distance and fuel reporting, answering telephone inquiries, booking loads, shipping, receiving, etc.

Residence

An applicant that does not have an Established Place of Business in any jurisdiction may designate as a base jurisdiction any member jurisdiction:

  • where the applicant can demonstrate residence,
  • where the fleet applicant seeks to register under the Plan accrues distance, and
  • where Records of the Fleet are maintained or can be made available

For a list of acceptable supporting documents required, please refer to the Established Place of Business and Residence Questionnaire.

How to Apply

To register under IRP as a New Fleet, complete and sign these documents

The Consultant Power of Attorney Authorization Form must be completed when a carrier appoints a third party consultant as the IRP Contact to conduct business on their behalf. 

Email, fax or mail your completed applications and checklist to the IRP Prorate Office.

Email[email protected]

Fax: 204-953-4998

Toll-free fax: 1-866-798-1186

Mail:

Manitoba Public Insurance

IRP Prorate Office

Box 6300

234 Donald Street

Winnipeg, MB R3C 4A4

Upon receipt of your invoice, you can pick up and pay for your IRP credentials at any Service Centre in Manitoba. (Not available at Claims Centres in The Pas and Swan River.)

Registering vehicles in IRP

Required documents

  • Proof of insurance showing current coverage for new vehicles. (This is not required if added to an all-vehicle policy.)
  • Bill of sale (signed by both seller and buyer).
  • Valid Certificate of Inspection.
  • New vehicle – NVIS (original document required).
  • Used vehicle – Manitoba Transfer of Ownership Document. If purchased outside of Manitoba, provide a copy of out-of-province registration if available.

Additional supporting documents for specific scenarios

Registering a leased vehicle:

  • Lease agreement (must indicate commencement date and length of term).
  • Legal name and address of lessor.
  • Power of attorney from lessor – current and valid for Manitoba Public Insurance.

Registering a vehicle leased to a third party:

  • Lease agreement (must indicate commencement date and length of term).
  • Legal name and address of lessor.
  • Power of attorney from lessor – current and valid for Manitoba Public Insurance.
  • Authority to Register and Exclusive Use Agreement (all lessees listed and with signatures).

Registering a broker-owned vehicle (owner/operator):

  • Authority to Register and Exclusive Use Agreement (all owners listed and with signatures).
  • Driver license of all out-of-province owners.

Registering a broker-owned vehicle (limited company):

  • Articles of incorporation (if not previously set up in MPI system).
  • Authority to Register and Exclusive Use Agreement (all owners listed and with signatures).

Registering a rebuilt vehicle (vehicle was rebuilt from salvage status):

  • Body Integrity Certificate (dated prior to the COI).

Registering vehicle purchased in the U.S.A.:

  • New vehicle – Certificate of Origin
  • Used vehicle – Certificate of Title (both sides) signed by buyer and seller
  • Vehicle Import Form (K22 with two stamps)

Registering a lease buyout:

  • Original lease.
  • Original bill of sale. (Used to confirm purchase price and to prove purchaser buying out the lease is the same as the lessee who originally leased the vehicle. The buyer and lessee must be the same person/company for a lease buy-out transaction. Amount and date of purchase on IRP application should match original bill of sale.)
  • Final bill of sale.
  • Release letter.
  • Power of attorney.

Renew IRP applications

Renewal applications are mailed 60 days in advance of your effective date. Complete and sign your original IRP Prorate Fleet application and IRP Prorate Vehicle application. If you are adding any new units or changing ownership, include all required supporting documentation.

Email, fax or mail your completed applications and checklist to the IRP Prorate Office:

Email: [email protected]

Fax: 204-953-4998

Toll-free fax: 1-866-798-1186

Mail:

Manitoba Public Insurance
IRP Prorate Office
Box 6300 – cityplace
510- 234 Donald Street
Winnipeg, MB R3C 4A4

Renewal payment and pickup of IRP credentials is available:

  • Outside Winnipeg, at MPI Service Centres in Arborg, Beausejour, Brandon, Dauphin, Portage la Prairie, Selkirk, Steinbach, Thompson and Winkler. (This service is not available at Claim Centres in The Pas and Swan River.)
  • In Winnipeg at cityplace Service Centre, located at 234 Donald Street.

Amendments, additions and deletions

To apply for an amendment, addition or deletion of vehicles or fleets within IRP, complete these documents:

Email, fax or mail your completed applications and checklist to the IRP Prorate Office:

Email: [email protected]
Fax: 204-953-4998
Toll free fax: 1-866-798-1186

Mail:
Manitoba Public Insurance
IRP Prorate Office
Box 6300 – cityplace
100 – 234 Donald Street
Winnipeg, MB R3C 4A4

Upon receipt of your invoice, you can pick up and pay for your IRP credentials at any Service Centre in Manitoba. (Not available at claim centres in The Pas and Swan River.)

Contact us

For more information, contact the IRP Prorate Office at 204-985-7775 or toll-free at 1-866-798-1185, Monday to Friday 8:30 a.m. to 4:30 p.m.

Or download the following:

Additional information

Electronic credentials

As of January 1, 2019, motor carriers are allowed to carry their IRP cab cards and IFTA licences in electronic format. Motor carriers can choose to carry this documentation either in electronic or paper format in their vehicles.

The use of electronic images of IRP cab cards and IFTA licences will be accepted by all jurisdictions in the United States and Canada. Documentation shown in an electronic image must be accessible by computer, tablet, smart phone or other electronic device.

If you choose to maintain an electronic format of this documentation, it is strongly recommended that the document is saved as a file such as PDF, and stored on an electronic device for each vehicle. This approach enables you to have access to the documentation at any time, even when access to mobile and/or wireless service may be interrupted.

Regardless of the format (either electronic or paper), the document must be accurate, valid, legible, and be accessible on demand when requested by law enforcement. If you are unable to provide acceptable proof of credentials, you may be charged by law enforcement and required to purchase a permit to complete your trip.

Full Reciprocity Plan

On January 1, 2015, the Full Reciprocity Plan (FRP) went into effect. FRP makes the plan more efficient, more equitable and more flexible for its member jurisdictions and registrants by granting full reciprocity for all apportioned vehicles in all member IRP jurisdictions and removing from the plan any provisions related to estimated distance.

Benefits include:

  • No more estimated distances – only actual distances.
  • Increased operational flexibility – cab cards show all jurisdictions and grant full reciprocity.
  • Reduced administration – no more add jurisdiction or permits for IRP vehicles.
  • Reduced operating costs – no more fees over 100 per cent due to estimating.

How it works:

  • All jurisdictions will be displayed on the cab card. Carriers no longer need to select the jurisdictions they intend to operate in.
  • Registration fees will be based on your fleet’s actual distance for the reporting period. Estimating distances will no longer be necessary or allowed.
  • Add Jurisdiction supplements will be eliminated.
  • IRP registered vehicles will no longer require trip permits.
  • Carriers will be registered under the FRP rules when they renew with an effective date in calendar year 2015.
  • New carriers without any IRP history will pay fees based on the Manitoba Average Per Vehicle Distance Chart for the initial application.

Charter buses

All charter buses operating in an interprovincial and interstate manner are required to obtain IRP registration or purchase trip permits.

Benefits include:

  • registering once for all the jurisdictions
  • paying registration fees based on the distance operated in each jurisdiction
  • paying only to the base jurisdiction
  • requiring one license plate (or set of plates) and one cab card

For more information please call the IRP Prorate office at 204-985-7775 or 1-866-798-1185, or email [email protected].

Calculating fees if no actual distance

Registration fees for new fleets and renewals for fleets that did not accumulate any actual distance in the reporting period will be calculated using the Manitoba Average Per Vehicle Distance (APVD) chart for all jurisdictions. This chart is based on the average distance reported by vehicles registered in Manitoba for all IRP jurisdictions.

A new fleet can only use the Average Per Vehicle Distance chart to determine fees for all jurisdictions. IRP carriers will not estimate any distances.

Fees are not recalculated in the subsequent year. A new registrant simply pays the fee shown on the APVD chart and in subsequent years pays on the basis of actual distance traveled in the reporting period.

Definitions

Cab card: A registration document issued by the base jurisdiction for a vehicle registered under IRP. The cab card identifies the vehicle, the base plate, and the carrying capacity within each jurisdiction where the vehicle is authorized to travel.

Apportionable vehicle: Any power unit that is used or intended for use in two or more member jurisdictions, is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and either

  • has two axles and a registered gross vehicle weight in excess of 11,794 kgs or 26,000 pounds
  • has three or more axles, regardless of weight
  • is used in combination, when the gross vehicle weight of such combination exceeds 11,794 kgs or 26,000 pounds

U.S. DOT numbers

A carrier only requires a DOT number if it operates in the U.S. Please note that IRP registration does not exempt carriers from obtaining any additional permits that may be required by a jurisdiction in which they are travelling in.

Insurance and jurisdictions

Insurance is issued separately from registration in IRP. In general, insurance premiums are determined by a carrier’s actual operation. However, if a carrier is changing their operations (such as the jurisdictions in which they operate), they will not need to add the jurisdiction to the cab card but may need to discuss the changes with their insurance provider.

Commercial trucks

A commercial vehicle is a truck or trailer combination used for business or commercial purposes and operated more than:

  • 30 km from the registered owner’s place of business, if the business is not located in an urban municipality
  • 30 km from the municipal boundary, if the business is located in an urban municipality other than Winnipeg
  • 20 km from the City of Winnipeg municipal boundary, if the business is located in Winnipeg

Commercial vehicles can be registered as commercial trucks, commercial trailers or commercial driveaway units.

A commercially-plated vehicle (CT plates) operating solely within Manitoba can be registered at any Autopac agent or MPI Service Centre.

Limited-use trucks

Limited-use commercial trucks have a gross vehicle weight of 4,500 kg or more, are used for commercial purposes other than gain or compensation and are operated less than or equal to:

  • 30 km from the registered owner’s place of business, if the business is not located in an urban municipality
  • 30 km from the municipal boundary, if the business is located in an urban municipality other than Winnipeg
  • 20 km from the City of Winnipeg municipal boundary, if the business is located in Winnipeg

A vehicle may also be designated a limited-use commercial truck depending on its specific use. See your Autopac agent for more information.

Registering under IRP

The International Registration Plan (IRP) is a vehicle registration system for trucks and buses operating inter-jurisdictionally between Manitoba and other provinces or states throughout North America.

Under the IRP Agreement, carriers are required to register vehicle(s) in their base jurisdiction. If carriers have established a base of operations in more than one member jurisdiction, they must register applicable vehicles operating from that base in that jurisdiction. Base plate shopping is not allowed.

Carriers may apportionably register their vehicle(s) if the vehicle(s) travels into two or more IRP jurisdictions and is used to transport passengers for hire or is designed, used or maintained primarily for the transportation of property, and meets at least one of the following conditions:

  • two axles and a gross vehicle weight or registered gross vehicle weight in excess of 11,797 kgs or 26,000 lbs
  • is a power unit having three or more axles, regardless of weight
  • is used in combination, when the weight of such combination exceeds 11,797 kgs or 26,000 lbs gross vehicle weight
  • has a regular route bus or buses used in the transportation of chartered parties

Vehicles, or combinations thereof, having a gross vehicle weight of 11,797 kgs or 26,000 lbs or less, or two-axle vehicles may be proportionally registered at the option of the registrant.

The IRP exempts the following vehicles from IRP registration. However, a regular Manitoba plate must be obtained and displayed on:

  • Vehicles operating under separate reciprocity agreements that are not superseded by the IRP.
  • Commercial vehicles used solely within the Province of Manitoba.
  • Recreational vehicles used for personal pleasure or travel by an individual or family.
  • Government-owned vehicles.
  • Commercial vehicles displaying restrictive plates which have geographic area, distance or commodity restrictions.

Due to jurisdictional statutes and regulations, some exemptions may not be recognized. A carrier should check with a jurisdiction prior to conducting operations.

Semi-trailers

A semi-trailer can be defined as a trailer constructed so that its weight and the weight of its load are carried partly upon an axle of the truck-tractor towing it and partly upon an axle of the trailer, and equipped with the upper half of a fifth wheel. Semi-trailers attached to a truck-tractor registered in Manitoba require a semi-trailer plate for identification purposes. The semi-trailer must be registered in the name of the semi-trailer owner only.

A pup trailer, single or double axle, with or without a steering axle, when attached to a semi-trailer unit as a train, requires a semi-trailer identification plate. However, if hauled behind a vehicle other than a truck-tractor-trailer unit, then a standard A8, C2 or P3 trailer plate and insurance are required.

Exemptions

Semi-trailers owned by a non-resident and registered for the current registration period in a province, state or country of which the owner is a resident can expose an identification plate of such province, state or country.

Semi-trailers owned and operated on behalf of the Department of National Defence and that carry an identification number plate issued by the Department of National Defence are exempt from registration requirements.

Age of registrant

No person under the age of 16 can register a semi-trailer and no person under the age of 18 can register a semi-trailer without the written consent of a parent or guardian.

Additional information

A lifetime semi-trailer licence plate is issued for a registration period of two years. At the end of the two years, the same licence plate can be renewed for another two-year registration period.

The customer receives a registration card for registration only. There is no insurance on the semi-trailer.

The charge to register a semi-trailer is $6. The registration charge is non-proratable and non-refundable.

The customer must pay an additional $4 plate use charge in order to obtain a new lifetime semi-trailer plate. If the customer renews the same licence plate on subsequent renewals, Manitoba Public Insurance will not assess the plate use charge.

The administration charge for a plate replacement is $10, and the administration charge for a transfer or estate-to-spouse transfer is $15.

The supporting document rules regarding New Vehicle Information Statement, Manufacturer’s Certificate of Origin, Transfer of Ownership Document, Vehicle Import Form (approved by both Canada Customs and a Transport Canada Safety Inspection Station), Retail Sales Tax forms and bill of sale all apply to semi-trailers.

Where to register

Dealer and repairer

The following commercial vehicles operating solely within Manitoba can be registered at any MPI Service Centre:

  • repairer vehicles*
  • dealer vehicles*

Find an MPI Service Centre near you. (This service is not available at claim centres in Swan River and The Pas.)

*Initial applications for dealer and repairer permits are handled through:

Vehicle Safety
1981 Plessis Rd., Jack Zacharias Physical Damage Research Centre
Box 45064 Regent Postal Outlet,
Winnipeg MB R3C 4A4
Phone: 204-985-0920 (toll-free 1-866-323-0542)
Fax: 204-954-5319
Hours: Monday to Friday 8:30 a.m. to 4:30 p.m.

cityplace Service Centre
100-234 Donald Street
Box 6300
Winnipeg, MB R3C 4A4
Hours: Monday to Friday 9 a.m. to 4:30 p.m.

Commercial trucks (CT)

Commercial trucks, commercial trailers or semi-trailers and limited-use commercial trucks for operation solely within Manitoba can be registered at any Autopac agent.

Regulated passenger vehicles

Regulated passenger vehicles can be registered at any Autopac agent.

Vehicle Safety

Vehicle Safety services include complaint resolution for safety inspections, regulating vehicle safety inspection stations, providing information about vehicle equipment and inspection requirements.

Winnipeg:

1981 Plessis Rd., Jack Zacharias Physical Damage Research Centre
Box 45064 Regent Postal Outlet
Winnipeg, MB R3C 4A4
Phone: 204-985-0920 (toll-free 1-866-323-0542)
Fax: 204-954-5325
Hours: Monday to Friday 8:30 a.m. to 4:30 p.m.

Brandon:

Brandon Service Centre
731 1st Street
Brandon, MB R7A 6K5
Phone: 204-729-9525
Fax: 204-729-9528
Hours: Monday to Friday 8:30 a.m. to 4:30 p.m.

Dauphin:

Dauphin Service Centre
217 Industrial Road
Dauphin, MB R7N 2V5
Phone: 204-622-2781
Fax: 204-622-2782
Hours: Monday to Friday 8:30 a.m. to 4:30 p.m.

Manitoba and Saskatchewan registered vehicles can operate within a 16-kilometre zone on either side of the Manitoba-Saskatchewan border without the need for a permit or second registration from the other jurisdiction.

The reciprocity agreement between the two provinces is designed to benefit border communities and the commercial trucks, public service vehicles and vehicles for hire that provide service to them. It applies to all vehicles registered in Manitoba and Saskatchewan, regardless of class.

Beyond the 16-kilometre border zone, registration rules remain unchanged. Owners of Manitoba-plated commercial vehicles are still required to have dual registration, permits or registration in the International Registration Plan (IRP) if applicable.

For more information, contact your Autopac agent.

A glider is a truck that has been constructed using a glider kit. Manitoba Public Insurance will only register gliders in Canada that are in compliance with federal and provincial requirements.

Glider kits

A glider kit is a collection of parts used to assemble a heavy commercial truck. Glider kits consist of the following newly-manufactured components:

  • chassis
  • complete cab assembly (windshield, instrument panel, custom-built interior, new hood, fenders and bumpers)
  • steering axle assembly (wheel ends, brakes, wheels and tires)
  • other minor parts such as wiring harnesses, mounting hardware, brackets, fasteners, etc.

A glider kit does not include any of the following drivetrain components:

  • engine
  • transmission
  • drive axle

How a glider kit works

A glider kit is used in combination with the major drivetrain components (engine, transmission, drive axle) taken from “donor vehicles” to assemble a heavy truck. A maximum of two donor vehicles can be used to supply the three major drivetrain components.

Glider vs. newly-manufactured

A newly-manufactured truck is:

  • Built by a federally certified manufacturer with a National Safety Mark assigned by Transport Canada.
  • Constructed from all new parts including the drivetrain components.
  • In full compliance with all current applicable federal safety standards for new trucks.

A glider truck (assembled in compliance with both Transport Canada and MPI criteria) can be built with used drivetrain components from a maximum of two donor vehicles, by any individual or company, and is exempted from having to meet federal testing and safety standards for newly manufactured trucks.

Transport Canada requires that all three major drivetrain components (engine, transmission and drive axle) be in used condition.

Used components may be purchased from an auto wrecker or other source, but regardless of where the major components are purchased, the two donor vehicle limit still applies.

Requirements

MPI requires documented proof of ownership of the donor vehicle(s) and/or components. When a glider truck is being registered for the first time in Manitoba, MPI requires that the bill of sale or proof of ownership for parts used to assemble a glider truck be provided. The bill of sale must include all of the following details:

  • name, address and contact information of seller
  • name of purchaser
  • date of sale
  • purchase price paid
  • VIN of donor vehicle(s)
  • serial number, make and model of component(s)

Registration documents for the donor vehicle (for example, registration card or Transfer of Ownership Document) may also be acceptable as proof of ownership.

MPI may conduct an on-site inspection and may refuse to register a glider truck if not built in compliance with the required criteria.

Registering

When a customer is registering a newly assembled glider truck for the first time, the customer must provide all of the following documentation:

Proof of ownership of kit and drivetrain components

Documents may include:

The bill of sale should include:

  • name, address, and contact information of seller
  • name of purchaser
  • date of sale
  • purchase price paid
  • VIN of donor vehicle(s)
  • serial number, make and model of component(s)

If imported, proof of proper importation

The type of documentation to demonstrate the glider kit was properly imported will depend upon how the kit was imported, and may include one or more of the following:

  • Canada Customs Invoice (form CI-1)
  • Canada Customs Coding Form (B3)
  • NAFTA Certificate of Origin (CPB Form 434)
  • U.S. Customs Service – Vehicle Export Worksheet
  • Vehicle Import Form – Form 1
  • Customs Invoice
  • purchase agreement for kit
  • detailed parts list for kit (as ordered and as built)

MPI may refuse to register a glider truck if the kit was improperly imported.

Periodic Mandatory Vehicle Inspection (PMVI) certificate

Manitoba Public Insurance requires a PMVI safety inspection prior to registration.

Manitoba Public Insurance may refuse to register a glider truck if not built in compliance with criteria (for example, including a new engine, transmission, or drive axle, or if these components come from more than two vehicles).

Approval for Manitoba-assigned Vehicle Identification Number (VIN) form

All newly-constructed glider trucks are required to apply for a Manitoba-assigned VIN, as follows:

  • Contact Vehicle Safety for a Manitoba-Assigned VIN application form at the number below. Complete the application form and fax all the required documents to VS&I. After reviewing the documents, VS&I will contact you to set up a time to inspect the vehicle.
  • Vehicle Safety will conduct an inspection and review all supporting documents. If the vehicle passes the inspection, the new VIN will be affixed to the vehicle and VS&I will give you a completed approval form. To register the vehicle, attend an Autopac agency or service centre with the approval form and all supporting documents.

For more information, contact Vehicle Safety:
Phone: 204-985-0920
Toll-free: 1-866-323-0542
Fax: 1-204-954-5319

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