Registration

Full Reciprocity Plan

The Full Reciprocity Plan (FRP) will simplify the International Registration Plan (IRP) for all registrations effective Jan. 1, 2015, or later. FRP will increase efficiency and flexibility by granting full reciprocity in all member jurisdictions for all apportioned vehicles registered under the IRP.

Benefits include

1. No more estimated distances – only actual distances.

2. Increased operational flexibility – cab cards show all jurisdictions and grant full reciprocity.

3. Reduced administration – no more add jurisdiction or permits for IRP vehicles.

4. Reduced operating costs – no more fees over 100 per cent due to estimating.

How it works

• All jurisdictions will be displayed on the cab card. Carriers no longer need to select the jurisdictions they intend to operate in.

• Registration fees will be based on your fleet’s actual distance for the reporting period. Estimating distances will no longer be necessary or allowed.

• Add Jurisdiction supplements will be eliminated.

• IRP registered vehicles will no longer require trip permits.

• Carriers will be registered under the FRP rules when they renew with an effective date in calendar year 2015.

• New carriers without any IRP history will pay fees based on the Manitoba Average Per Vehicle Distance Chart for the initial application.

New IRP applications under FRP

New IRP fleet applications and renewals are processed at the Commercial Vehicle Registration Office at the cityplace Service Centre in Winnipeg only. If you are new to IRP and intend to join after Jan. 1, 2015, drop off or mail your original, signed IRP Prorate Fleet application (PDF or Excel) and IRP Prorate Vehicle Application (PDF or Excel) to:

Manitoba Public Insurance
Commercial Vehicle Registration
cityplace
100 - 234 Donald Street
Box 6300
Winnipeg, MB R3C 4A4

For more information, contact the Commercial Vehicle Registration Office at 204-985-7775 or toll-free at 1-866-798-1185, Monday to Friday, 8:30 a.m. to 5 p.m.

Or download the following:

  • Apportioned Vehicle Manual (This contains detailed information on how IRP works, how to register IRP vehicles, allowed and exempt vehicles, prerequisites, Manitoba's prorate vehicle tax and record keeping requirements. It is updated for FRP.)
  • Average Per Vehicle Distance Chart (This document contains the average per vehicle distances for Manitoba IRP carriers. New fleets and new IRP carriers without actual distances in the reporting period must use distances from this chart in the calculation of their registration fees.)
  • Average Per Vehicle Distance Chart (Effective March 1, 2015 or later.)

Full Reciprocity Plan - Frequently Asked Questions

Q
What is the effective date of the Full Reciprocity Plan (FRP)?

FRP is in place for all registrations taking effect on Jan. 1, 2015, or later. This includes renewals for existing carriers and registrations for new carriers with no IRP history.

Q

How will fees be calculated?

All jurisdictions will be listed on your cab card, and you’ll be permitted to operate in all IRP jurisdictions. The registrant will only pay fees in the jurisdictions in which they had actual distances in the reporting period. IRP carriers will not estimate any distances.

Q

How will fees be calculated if the carrier has no actual distance?

Registration fees for new fleets and renewals for fleets that did not accumulate any actual distance in the reporting period will be calculated using the Manitoba Average Per Vehicle Distance (APVD) chart for all jurisdictions.

Q

What is the Average Per Vehicle Distance chart and how often is it updated?

This chart is based on the average distance reported by vehicles registered in Manitoba for all IRP jurisdictions. This chart will be updated by March 31 each year.

Q

Are existing IRP carriers subject to the APVD chart calculation for renewals effective in 2015?

No, existing carriers renewing for effective periods after Jan. 1, 2015, will continue to pay fees only in the jurisdictions in which they had actual travel in the reporting period.

Q

Can a new fleet use a combination of actual and estimated distances?

No, a new fleet can only use the APVD chart to determine fees for all jurisdictions. IRP carriers will not estimate any distances.

Q

If the carrier only has actual distance in Manitoba in the reporting period, do they pay 100 per cent of Manitoba’s fees?

Yes.

Q

What impact does FRP have on carriers renewing prior to Jan. 1, 2015?

FRP only affects renewals that take effect in 2015. For renewals that take effect prior to Jan. 1, 2015, the existing provisions of the plan remain in effect until the next renewal. Existing provisions include:

• Cab cards will only display those jurisdictions specifically requested by the carrier and where fees have been paid.

• Carriers may apply to “add jurisdictions” or purchase trip permits for jurisdictions not listed on their cab card.

Q

What weight will be displayed on the cab card if there is no actual distance and no fee collected for a jurisdiction?

The Gross Vehicle Weight (GVW) will be displayed on the cab card for every jurisdiction, whether or not fees were collected. The declared weight for Manitoba, plus the comparable weight for each jurisdiction, should be reflected.

Q

How does a carrier increase their weight during a registration year after being registered under FRP?

Fees for an increase in weight will be calculated only for jurisdictions in which the carrier had reported actual distance. No registration fees will be collected until the fleet accumulates distance in the jurisdiction. Note: There will be a $10 administrative fee to reissue the cab card.

Q

For carriers that operate only in Canada, will it be necessary to get a U.S. DOT number if all jurisdictions are on their cab cards?

No. a carrier only requires a DOT number if it operates in the U.S. IRP registration does not exempt carriers from obtaining any additional permits that may be required by a jurisdiction in which they are travelling in.

Q

Will new fleets have their fees reconciled following their first year to reflect actual distances?

No. As with estimated distances prior to FRP, fees are not recalculated in the subsequent year. Under the FRP, a new registrant simply pays the fee shown on the APVD chart and in subsequent years pays on the basis of actual distance traveled in the reporting period.

Q

Will carriers need to get additional insurance if they are able to operate in all jurisdictions?

Insurance is issued separately from registration in IRP. In general, insurance premiums are determined by a carrier’s actual operation and should not be affected by FRP. However, if a carrier is changing their operations (such as the jurisdictions in which they operate), they will not need to add the jurisdiction to the cab card but may need to discuss the changes with their insurance provider.

Q

Should carriers with multiple fleets consolidate their fleets under FRP?

Prior to FRP, the use of multiple fleets allowed large carriers to register their vehicles in groups based on the jurisdictions the vehicles operate in. If only some of a carrier’s vehicles operated in a jurisdiction, a separate fleet could be set up to include that jurisdiction for only those vehicles. This reduced the carrier’s registration fees. Under FRP, fees based on actual miles driven and the cab card will be reciprocated in all IRP member jurisdictions so there is no longer any value in separating operations in multiple fleets. In fact, using one fleet can reduce administrative efforts required by carriers with large fleets. (Vehicles in the same fleet will continue to have the option of having different weight groups.)

Q

Where can additional information on FRP be obtained?

Please phone Manitoba Public Insurance Commercial Vehicles at 204-985-7775 or 1-866-798-1185 or email IRP@mpi.mb.ca.

Charter Buses and IRP Registration - Frequently Asked Questions

Q
What is changing?

On Sept. 18, 2014, International Registration Plan (IRP) jurisdictions, including Manitoba, voted in favour of amending the IRP agreement to remove charter buses as a vehicle exempt from IRP registration. Effective Jan. 1, 2016, all charter buses operating in an interprovincial and interstate manner are required to obtain IRP registration or purchase trip permits.

Q
What is IRP?

IRP is a vehicle registration reciprocity agreement among provinces of Canada, states of the United States and the District of Columbia providing for payment of apportionable fees on the basis of total distance a carrier has operated in all jurisdictions.

Q
What are the benefits of registering under IRP?

IRP allows a carrier to register once for all the jurisdictions, rather than dealing with each jurisdiction separately.

IRP provides for payment of registration fees based on the distance operated in each jurisdiction.

Registration fees are paid to the base (home) jurisdiction and distributed to various jurisdictions in which the vehicles are operated. Only one license plate (or set of plates) and one cab card is issued for each vehicle.

Q
What is FRP?

Full Reciprocity Plan (FRP) is a new method of calculating IRP fees. Under FRP:

Carriers do not estimate distances to calculate fees.

New carriers or carriers without actual distances within the previous reporting period pay fees based solely on Manitoba’s Average per Vehicle Distance Chart. These new carriers will pay fees for all jurisdictions until the carrier has actual distances to report.

Established carriers pay fees based on actual distances travelled the previous reporting period. These carriers pay fees only to the jurisdictions they actually travelled in, but they are able to operate everywhere.

The registration charge for each fleet vehicle is determined as a percentage of the entire fleet’s actual “reporting period” distance for the previous year.

Cab cards show all IRP states and provinces. A carrier’s cab card allows them to operate in any IRP jurisdiction regardless of whether or not they have reported distances in that jurisdiction on their previous renewal.

Trip permits are not required.

Registrants pay all registration fees, prorated vehicle taxes and any additional charges or fees to the base jurisdiction.

Q
What is a cab card?

A cab card is a registration document issued by the base jurisdiction for a vehicle registered under IRP. The cab card identifies the vehicle, the base plate, and the carrying capacity within each jurisdiction where the vehicle is authorized to travel.

Q
Are all charter buses impacted by the change?

Charter buses operating in an interprovincial and interstate manner – that is, operating in two or more jurisdictions – are affected by the change. These buses now fall under the definition of an “apportionable vehicle.”

What is an apportionable vehicle?

Apportionable vehicle means any power unit that is used or intended for use in two or more member jurisdictions, is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and

has two axles and a registered gross vehicle weight in excess of 11,797 kgs or 26,000 pounds, or

has three or more axles, regardless of weight, or

is used in combination, when the gross vehicle weight of such combination exceeds 11,797 kgs or 26,000 pounds.

Q
How will my IRP fees be calculated?

All jurisdictions will be listed on your cab card, and you’ll be permitted to operate in all IRP jurisdictions. The registrant will only pay fees for the jurisdictions in which they had actual distances in the reporting period. IRP carriers will not estimate any distances.

My charter bus business operates only within Canada. Will it be necessary for my buses to get a U.S. DOT (Department of Transportation) number if all jurisdictions are on our cab cards?

No, a carrier only requires a DOT number if it operates in the U.S. Please note that IRP registration does not exempt carriers from obtaining any additional permits that may be required by a jurisdiction in which they are travelling in.

Q
Will a charter bus business need additional insurance if they operate in all jurisdictions?

Insurance is issued separately from registration in IRP. In general, insurance premiums are determined by a carrier’s actual operation. However, if a carrier is changing their operations (such as the jurisdictions in which they operate), they will not need to add the jurisdiction to the cab card but may need to discuss the changes with their insurance provider.

Q
How do I register my charter buses for IRP?

Contact Manitoba Public Insurance Commercial Vehicles Department directly at 204-985-7775 or 1-866-798-1185, or email IRP@mpi.mb.ca. A Commercial Vehicle Registration Representative will assist you in registering your vehicles on IRP.